Oct 5, 2011

Baby paperwork in Spain

This post has nothing to do with Sharepoint or .NET, but read on if you're a foreigner having a newborn in Spain. As you already know, any government dealings in Spain involve a lot of paperwork and office visits. None more than the birth of a child (especially to foreigners).

The details below were valid for our daughter born in Barcelona in October of 2010. The documents listed are by no means complete and the requirements change all the time. Check the official websites and call the offices before you visit. Even then you'll still probably be missing some documents.

I'm American and did all of her paperwork based on her American nationality. We didn't choose to use her Belgian passport as Belgian law only allows the father's surname for a child and that could create problems in the future as Spanish law requires both parents' surnames.

Day 1: Your baby is born and your life changes forever.
Goal: A birth record from the doctor stating how the birth went and some other medical details. And your beautiful new child.

Day 2: The Registro Civil
Goal: A libro de familia if you don't already have one, a Spanish birth certificate for your child and optionally an international version of the Spanish birth certificate if you request it.
Bring: Both parents and child. Passports, the birth record, empadronamiento and photocopies of all documents including every single page of the passport.

Day 3: Your embassy or consulate

Goal: a passport for the baby and optionally a birth certificate from your country
Bring: The parent with the nationality in question and the child. Your passport, the child's birth certificate, photos of the baby, money and photocopies of everything.

I've heard that several countries (Italy among others) simply imprint the child's name in a parent's passport, which seems the fastest way to get the child an official nationality.

Day 4: The Oficina de Atencion al Ciudadano or Ayuntamiento
Goal: A certificate of empadronamiento for your child, stating their official address.
Bring: A parent and the child. Passports and DNI, libro de familia, empadronamiento and photocopies of all.

Day 5: The Oficina de Extranjeros or Policia Nacional (if you don't have an Oficina de Extranjeros in your town)
Goal: A NIE for your child, necessary for almost all transactions in Spain. For many transactions, the initial paperwork with the number on it is enough so you don't have to wait for the ID card.
Bring: The child's passport, libro de famila, photos, the EX forms from the Ministry of Interior website, lots of other paperwork, all photocopied.

Day 6: The Oficina de Seguridad Social (make an appointment if you can)
Goal: Paperwork to bring back to your employer and possibly a Social Security number for the child if she already has a NIE
Bring: The libro de familia, the birth record, the paperwork from the employers of both parents for the parental leave of absence

Day 7: Your local health clinic (CAP in Catalunya)

Goal: Your baby's health card and her first appointment with the pediatrician
Bring: Libro de familia, passports, baby's NIE, birth record, empadronamiento, child's Social Security certificate and your health cards

If getting your child's Social Security certificate is taking a long time, the local clinic might make an appointment with the pediatrician anyway if you show you've filled out the preliminary documents and explain your story

Day 8: Rest and enjoy your baby

Optional but interesting paperwork

Spanish nationality for your child

Contact: The Registro Civil.

Your child can apply for citizenship after residing for one year in Spain, but you can make the appointment beforehand. The administrative backlog varies greatly by city and in Barcelona, the current wait to simply present the paperwork is two years. So make your appointment as soon as possible.

National or regional child assistance money (though government cuts make this improbable)
Contact: In Barcelona, the department of social services

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